If the project team does not clearly understand Pilot Projects and Trial Implementations, then risk could easily be introduced to the project. Knowing the basics about Pilot Projects and a Trial Implementations can provide guidance or best practices which can help reduce risk on your project and support overall project success.
Below you will find brief overviews of Pilot Projects and a Trial Implementations—including the benefits of each—which should help you determine which would be best to use on your next project.
Pilot Projects may be conducted because due to uncertainty as to whether a product or process will effectively operate in an environment as promised.
A Pilot Project can be considered a study where the feasibility must be understood prior to implementing a new tool or process into the framework of an operation.
To conduct a Pilot Project, the high-level requirements must first be determined. When you are ready to begin your Pilot Project—often accomplished through Proof of Concept sessions—you should conduct it in a non-production environment that mirrors the production environment as closely as possible.
Even the most basic standard plans can be considered unnecessary; however, all must be formally scored and eliminated or modified. Modifications may range from a simple reduction or addition of plan elements or major overhauling to accommodate pilot scope and objectives. When it comes to leading edge pilot projects, a project manager is challenged by the absence of historical information.
Historical information provides project managers with a basis for determining resources, scope, budget, and other project elements. These elements are especially challenging when it comes to new concepts and innovations, because the information for estimating and execution is not readily available. There are a number of sources to consider that may provide historical information, provide insight, or assist with estimating purposes:.
There are several resourcing issues to consider with respect to pilot project resource handling. Related to the issue above, the lack of historical information provides very little indication as to the level or amount of resources required to achieve particular objectives.
An even greater challenge to the amount is the type of resources. For truly industry leading edge concepts and innovations, it will be difficult to source the correct subject matter or knowledge experts within the organization who understand specific details of what or how to set up or execute or control the innovation or concept.
Additionally, in a large organization with a scaled down pilot project, it is often difficult to find committed resources to participate. A customized resource plan is required to accommodate pilot projects. This must include an outline of required skillsets and traits, along with any indication of possible sources to pursue that contain suitable resources. Searches for qualified resources may turn into a global endeavor and include many options, including remote and virtual team development.
New concepts and innovations face a number of challenges when being introduced into the organization. More specifically, they go up against existing revenue and organizational producing activities.
As stated earlier, the main strength of the opportunity is the potential in the innovation or concept; however, sometimes this potential is difficult to measure and subjective between stakeholders. Similar to traditional project opportunities, sponsor and organizational executive support is key and critical to the priority of the potential piloted item.
In the case of a new innovation or concept, the strength of the initiative is as strong as the stated support. Respect is a major challenge when it comes to new concept projects.
New company innovations or concepts sometimes have little psychological connections or bonds with the average user and is particularly challenging if it is perceived to have a significant negative impact on his or her job. As a result, for those not directly aware of the benefits, the level of respect is generally at a minimum until proven otherwise. With little respect, the pilot project will be challenged when looking for assistance or support outside of the immediate team.
This is especially true when, for example, resources or support is required from these outside parties. This means the project manager must justify and defend even simple activity and resource requests. It is up to the project manager to build the level of project respect necessary for supporting the new innovation or concept. Respect can be built by:. Pilot projects or products produced on a scaled down basis do not produce at the levels of a regular product. In many cases, costs, production, and revenues are a fraction of what a full production system would be.
In addition, where large production levels are involved, economies of scale or efficiencies are difficult to achieve. The organization must be prepared to look beyond the production costs and numbers for the opportunity itself. Pilot production issues force the pilot project manager to adjust focus from a product centric focus to a data focus. When this occurs, there must also be a psychological shift to more of an analytics mode to determine the necessary data for evaluation.
To a certain degree, project team members must become data collectors or statisticians with respect to the analysis of sample data, which for many project methodologies is out of the ordinary. This includes:. Beyond the basic issues of applying a new concept or opportunity to the organization, there are a number of benefits to be realized from a project perspective.
Looking at each of the standard project constraints as outlined in Exhibit 2 - Constraints Zbrodoff, , a number of benefits can be realized as a result of pilot project execution. By considering each constraint, the project manager will be fully engaged and have an interest throughout the pilot process. Quality Benefits — A pilot is a practice area for rehearsing project practices and procedures. Under most circumstances, pilots allow teams to execute and attempt particular elements, without significant pressures or money at stake.
Quality can be defined, refined, and documented. Time Benefits — A pilot provides significant benefits with respect to time elements. Specifically, when a pilot is executed, it allows organizational issues to be exposed in advance of a full execution. Earlier discovery of issues is advantageous when dealing with large, mission critical, or particularly risky production environments.
Participants are recruited with identical profiles to the full research and generally recruited at the same time. From the participant perspective, they would not be able to tell the difference between the pilot and a real session. The tech set up is identical to the full test, other than if face to face research is taking place, rather than remote. That is because it may not be economically viable to use a research facility for a one-off session.
Discussion guides contains the questions and structure the moderator will use to guide the conversation with the participant. During the planning stage the discussion guide will be drafted to cover every area the client is interested in and structured around sections, such as:. Each section will have an approximate time-frame assigned. Warm up may be 5 minutes, background and profile 10 minutes and so on. The full scope of the discussion guide may not be known when participant recruitment takes place and so time may be a constraint.
A typical research session lasts anywhere between 60 and minutes. The purpose of the pilot session is to ensure that the full sessions generate the insight required. The pilot will feedback on:. It is all about the planning. We make it part of the briefing and planning process and include the recruitment as part of the brief to the recruiter.
The cost buckets and amounts are broadly as follows:. That should be everything. The revisions to the discussion guide should all be carried out as part of the planning process.
For all our projects the consultants are supported by Research Ops so a lot of the logistics is taken away from them so they can focus where they add the most value. Feedback between sessions is hard to deliver and hard to take. The Interface must have a responsive layout that can be used on desktop and on various mobile displays. Password: password. Stakeholder Participation possible activities. Member States who are going to use this Interface shall adapt the text based on their needs.
The Security on information systems is a subject too wide including many several different concepts of confidentiality, integrity, availability, access control, cryptography and so on. Hence the goal is to study, define and point out the different validation security levels that can include users, new or legacy systems with the National Maritime Single Window system.
Greece, Cyprus. It represents tools, methods, encryption algorithms, procedures of validation of maritime systems currently working in each Member State, aiming to address any requirement, enhancement, plan and issue which could be drafted in the AnNa deliverables document, providing the MS some recommendations on this subject.
Stakeholder Participation possible activities The EU Stakeholder, or one or more of its members, could participate in security related issues on exchange of information. Issues that are going to be covered are as follow:. The pilots assist the development of a MSW and aim to. Expected results The expected results include t he development of MSW solutions where shipping companies can submit their messages automatically from their existing systems or use web browsers with minimal effort.
One of the key elements of the Single Window and the Directive is the use of harmonised electronic messages and a harmonised data structure.
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